Growing the business · project outside the subscription
Base (BaseLinker) implementation: orders from all channels in one place
We implement Base, formerly BaseLinker: we bring orders from every sales channel together, set up shipping and automations, then connect it all to your accounting or ERP system.
When to implement Base in your business
If you recognise two or three of these signs, a free online consultation will show whether to start, and where.
- You handle orders from Allegro, your shop and other channels in separate dashboards.
- Someone retypes orders or customer details into the accounting software every day.
- Stock levels drift apart between channels, and you sometimes sell something you don't have.
- Courier labels are printed manually, one by one.
- You already have Base but use only a fraction of it, because nobody set it up properly.
- You want to start selling on a new marketplace and worry that order handling will double.
Base implementation step by step, from channel analysis to team training.
- 1
Channel and process analysis
We map where orders come from, how they move through the business and where time is lost today. The configuration is designed on that basis.
- 2
Order handling in a single list
Statuses, views, allocation rules and order handling from all connected channels in one list.
- 3
Marketplaces and shop
Connecting sales channels and syncing listings, stock and prices with the platforms you choose.
- 4
Product catalogue
A tidy product database: attributes, photos, variants and translations, so listings are consistent across every channel.
- 5
Shipping
Courier integrations, carrier selection rules and printing labels in batches instead of one at a time.
- 6
Automatic actions
Status changes, document issuing and customer messages triggered by rules, without clicking through each order separately.
- 7
Integration with accounting or ERP
Connecting Base to the system you use for accounting and stock, through an off-the-shelf integration or, if none exists, the API.
- 8
Team training
We show order handlers how to work in the new configuration and leave short instructions.
What you get in writing.
Order process map
How an order moves from the sales channel to shipping and accounting, before and after the change.
A configured Base account
Channels, statuses, shipping and automatic actions set up and tested on real orders.
Automation description
A list of rules: what triggers them and what they do. So that a year from now, everyone knows why a status changes on its own.
Team guide
A short document for people who handle orders on a daily basis.
Who is responsible for what.
You are responsible for sales, pricing and your relationships with marketplaces. We are responsible for the system behind them being set up correctly.
On the NexaIT side
- process analysis and configuration design
- configuring channels, statuses, shipping and automations
- integration with the accounting or ERP system within the agreed scope
- testing on real orders and fixes after go-live
- documentation and team training
On your side
- a Base licence bought directly from the vendor
- access to your marketplace, shop and courier accounts
- a named person who knows the order process
- decisions on prices, listings and terms of sale
What this service doesn't include.
Clear scope boundaries are part of a good contract. We talk about them before the contract is signed.
If you need any of these, we'll tell you plainly that it isn't our specialism and point you to what to look for.
Show the list of exclusions
- running sales or customer service for your shop
- advertising campaigns on marketplaces or search engines
- shop design or writing listing copy
- selling Base licences, which you buy directly from the vendor
- resolving disputes with marketplaces over terms or returns
Who Base implementation is for
It makes sense if
- You sell through at least two channels and order handling takes up a real part of the day.
- You want orders to reach accounting without anyone retyping them.
- You already have Base but feel you use only a fraction of it.
We don't recommend it if
- You sell through one channel and handle a few orders a day. Your shop's own dashboard is enough.
- You are looking for an agency to run your sales and advertising. We handle the system and the integrations.
How much does a Base implementation cost
We prepare the quote after the analysis. We bill configuration work at PLN 280 net per hour, integrating Base with a system that has no ready-made connection from PLN 7,500 net, and automating a single process end to end from PLN 7,000 net. You pay for the Base licence directly to the vendor. The price depends on:
- how many sales channels and couriers need connecting
- the state of the product catalogue and how much tidying it needs
- whether an accounting or ERP integration already exists or has to be built
- how many automatic rules and exceptions the process has
Questions before you decide.
Is Base the same as BaseLinker?
Yes. BaseLinker was renamed Base. If you have a BaseLinker account, it's the same system we work with.
Will Base replace our accounting or ERP system?
No. Base handles sales: orders, listings and shipping. Accounting, HR and full warehouse management are run in an ERP system. We usually connect the two systems, and that is the part we do.
How long does implementation take?
It depends on the number of channels and integrations. A simple configuration takes a few days, and a connection to an accounting system usually 1 to 4 weeks. We give you an exact timeline after the analysis.
How do you connect Base to an accounting system or ERP?
First we check the list of ready-made integrations in Base. If your accounting system or ERP is on it, we configure the connection and test it on real orders. If it is not, we build the connection through both systems' APIs, usually in n8n, and quote it as an integration from PLN 7,500 net.
We already have Base. Can you just improve the configuration?
Yes. We start by reviewing your current settings and listing what takes up the most time. The biggest gains often come from automatic actions that nobody had set up.
Related
Free · 60 minutes online · no obligation
First, a conversation about the process, then the tool.
- You tell us about the processOnline, by video call. What takes up time today, which systems hold the data and what you want to achieve.
- We tell you whether it's worth itSometimes a change to a spreadsheet or a process is enough. If so, we'll say that instead of proposing a project.
- You get the next stepBy email after the meeting: what to map, what data to prepare and what the price depends on.
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