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Business systems
Data and AI
Our apps
Shared folders that sync to computers and phones, editing documents in the browser, and an archive of scanned invoices and contracts. We deploy this on a server that belongs to you, with a backup outside it.
In most companies we talk to, files are in several places at once: on a network drive, in e-mail attachments, in private cloud accounts and on USB sticks. Nobody knows which version of a quote is current, and when an employee leaves, some documents disappear with their laptop.
A file server alone will not fix this. First we agree who owns each folder, who can read it and who can change it, and how long you keep documents. Only then do we set up the application on that structure, so as not to move the mess to a new place.
File sync is not a backup. A deleted or encrypted file syncs to every device just as fast as a good one. That is why every deployment has a separate backup outside the application server and a restore test.
A document editor is a separate component, a separate licence and higher server requirements. If the team works in desktop office applications, sync alone is enough.
Signing in with a domain account is often in the paid edition. We ask this at the start, because it changes the cost of the whole deployment.
A hundred thousand small files take longer to move than a few large ones. On that basis we plan the migration and the window in which the team does not change files.
We set links for customers and subcontractors with an expiry date and a password. We agree who can create them and how to check what is shared.
Versions and the recycle bin take up space. We set the retention period with you, not with the application's default settings.
Every description of features, licences and limits comes from the vendor's materials, read on 2 October 2026. For each application we add our assessment of when it fits. We make the final choice after talking about your case.
A good starting point for most companies
File sync and sharing on the company's own server.
Our assessment: A lightweight file server with clients for computers and phones. The Pro edition only when domain sign-in is needed.
We deploy it when it fits the case
Editing office documents in the browser, run on your own infrastructure.
Our assessment: A document editor is a separate component and a separate licensing decision. We deploy it with a subscription when the company will work in it every day.
We deploy it when it fits the case
Text, spreadsheet and presentation editors for working together in the browser, compatible with .docx, .xlsx and .pptx formats.
Our assessment: The right editor depends on how the company works with documents, so we test it on your files first.
We deploy it when it fits the case
Scanning, indexing and archiving company documents with full-text search.
Our assessment: First we agree which documents go into the archive and how long you keep them. The tool does not replace records management rules.
If the company works in a cloud office suite and is happy with it, we first check whether the problem comes from a lack of rules rather than from the tool. Sorting out permissions in what you already pay for is often cheaper than a new system.
Your own file server makes sense when data has to stay on your infrastructure, when per-account subscriptions get expensive, or when you work with files you don't want to keep with an outside provider. We compare costs using your numbers, including the server, backups and support.
We record the current file locations, folder owners and access groups. This is the document the whole migration rests on.
A separate environment for the application, a database, HTTPS and a firewall. We install the document editor separately if it is needed.
We move files in batches, check the counts and checksums, and after the migration compare the permissions with the map.
We install the sync applications and show the team where the files are and how to share them.
Backup of files, the database and configuration outside the server, a restore test and a report with the time.
The server, domain and vendor licences are in your company's name. We record response time and fix time separately in the contract, and state the restore time after a test. Service terms
Yes, if the server is reachable from the internet over HTTPS or through the company's private network. The choice depends on who works on the files and from where. We decide it before installation.
Yes, with a document editor in the browser. It is a separate component with its own licence and requirements, so we test it on your files first.
We move them as part of the migration. The network drive can stay read-only for a transition period, so that nobody works on two copies.
It makes searching easier, but it does not change the rules on keeping documents. Your accountants or lawyer set the archiving rules, and we configure the system to match them.
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