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Project schedules, task boards and simple lists for teams, deployed on your server. We also show when our Loadframe, built for planning recurring departmental work, is the better fit.
Tasks recorded in e-mails, spreadsheets, meeting notes and chat do not add up to one picture. The manager cannot see who is overloaded, and the team learns about a deadline once it has passed.
A project tool helps when it fits the way you work. A company delivering projects for customers needs a schedule and time spent on the project. A department that repeats the same activities every month needs a workload plan and recurring tasks instead. These are two different problems and two different tools.
That is why, before we install anything, we talk about what the team's week looks like today. A tool that requires a change in how people work and gives nothing in return will be abandoned within a month.
A schedule with dependencies is needed for projects. In recurring work, recurring deadlines and people's workload matter more.
A project team will accept a more extensive tool. A department in which nobody is a project manager needs simplicity.
If you bill customers by the hour, time tracking has to be in the same tool. Otherwise nobody will keep it up.
Domain sign-in and some reporting features are often in paid editions. We check this before choosing.
Most teams start from a spreadsheet. We check how to move the current tasks, so you do not start from an empty board.
Every description of features, licences and limits comes from the vendor's materials, read on 2 October 2026. For each application we add our assessment of when it fits. We make the final choice after talking about your case.
A good starting point for most companies
Classic, agile and hybrid project management: tasks, Gantt charts, boards and time tracking.
Our assessment: A mature system for companies that run projects with a schedule and a time budget.
A good starting point for most companies
A task manager with lists, a Kanban board and a Gantt chart.
Our assessment: Light and simple. It suits a team that needs task lists rather than a project methodology.
We deploy it when it fits the case
Planning and tracking project work.
Our assessment: It suits product and development teams. We check the lack of SSO sign-in in the free edition before deciding.
We deploy it when it fits the case
A project system for people who are not professional project managers.
Our assessment: An interesting alternative for small teams, but the paid plugins need assessing before deployment.
Loadframe is our own system for planning recurring work and team workload in back-office departments: tasks with standard times, routines based on working days, a load planner that takes leave and holidays into account, and indicators for management. It is at version 1.0, and we are accepting the first pilot implementations.
If you run customer projects with a schedule and dependencies, a project tool from the table below will be the better fit. If a department repeats the same activities every month and you want to see whether the team will finish on time, compare them with Loadframe.
For a small team, a subscription project tool is usually the quickest start. If project data can be held by an outside provider and the number of accounts is small, there is no reason to set up a server.
Your own installation makes sense when projects involve client data that contracts don't allow you to pass on, or when the number of users makes the subscription a significant cost.
A conversation about a typical week, the types of tasks and who needs what information.
Statuses, task types, fields and views set up for the way you work, not the application's defaults.
Moving tasks from spreadsheets and setting up the first projects together with the team.
A separate environment, HTTPS, accounts and e-mail notifications.
An off-server backup with a restore test, and after a month a review of what the team uses and what can be simplified.
The server, domain and vendor licences are in your company's name. We record response time and fix time separately in the contract, and state the restore time after a test. Service terms
Yes. With open source applications we set up a test installation on which the team works for a few weeks on real tasks.
Yes, if the current system lets you export the data. We agree the scope of the migration before quoting, because the history of comments and attachments does not always move across in full.
Loadframe plans recurring work and the workload of back-office teams, with standard times and routines. The applications in the table run projects with a schedule and dependencies.
Most applications in the table work in a phone browser, and some have mobile apps. We check this for the chosen tool on the team's devices.
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